Walk the job, price the install your way - "3-ton Carrier condenser, 60-foot lineset, new disconnect, pad, thermostat" - and AI formats a branded, line-itemed estimate in 60 seconds. You set every price. We make it look professional and get it signed.
When it's 105° outside, a homeowner isn't waiting around for bids. They're calling every HVAC company in town. The contractor who sends a professional, itemized estimate first wins the job - the rest get ghosted. If you're driving back to the office to type it up, you've already lost.
FastEstimateMaker puts the estimate in the homeowner's hands while you're still in their garage.
No laptop. No office. Just your phone and your voice.
Inspect the unit, check the refrigerant, test the compressor. Determine if it's a repair or a full replacement.
"3-ton Carrier 16 SEER2 condenser $3,200, 60-foot lineset $450, new disconnect $180, concrete pad $120, labor $2,800." You set every price - AI formats the line items.
Review and tap send. The homeowner gets a branded client portal link via text - while you're still in their garage.
The homeowner reviews and accepts digitally. You get a notification instantly. Order equipment and schedule the install. Or share your booking link and let the homeowner schedule the install appointment - it syncs to your Google Calendar automatically.
Describe the job in plain English - "3-ton Carrier condenser $3,200, evaporator coil $1,400, 60-ft lineset $450, new disconnect $180, thermostat upgrade $280, labor $2,800" - you dictate the scope and the price. AI formats it into a clean, branded estimate in under 60 seconds. No templates to fill. No line items to look up. Your pricing, your margins - we just make it look professional.
When the AC dies in July, every HVAC company in town gets the same call. Send a professional estimate on-site during the diagnostic - the homeowner has your quote in hand before the next contractor even calls back. Include equipment, labor, ductwork, and every line item, at your prices.
On a full changeout, don't float the equipment out of your own pocket. Put a payment schedule on the estimate - a deposit due at signing, the balance at completion, or milestones across a multi-day install. The homeowner signs your contract electronically on the same link they used to accept, so the signature and the deposit both land before you place the order with your supplier.
Most homeowners don't say yes on the first visit - especially for big-ticket installs. FastEstimateMaker generates pre-written, job-specific follow-up texts ready to send - "Hi Sarah, just checking in on the AC estimate. Any questions about the Carrier system?" You review it, tap send, and the lead stays warm while you're on the next service call. Need a different angle? Generate a new follow-up on demand right from your dashboard.
Older neighborhoods mean older systems. Plan your route, log every door - interested, scheduled, not home - and set follow-up reminders. When you spot a 15-year-old unit from the driveway, you know that's a replacement waiting to happen. Text them your booking link right from the canvass popup - they pick a time, and the appointment is in your pipeline.
The maintenance agreement is the steadiest money you sell - and it is the one you re-quote, re-send, and chase every single season. Bill it once, then set the cadence - weekly, every 2 weeks, monthly, or quarterly - and FastEstimateMaker generates and sends every period's invoice after that on its own, PDF and pay link attached, on the Stripe, Square, PayPal, or Venmo rail you already use.
No card is charged and nothing is stored on file, so there is no autopay authorization to talk a homeowner into and no declined-card cleanup at renewal - they tap and pay. Reprice at renewal, pause the plan, or end the series after a set number of invoices; edits hit future invoices only, so anything already sent stays as the customer saw it. The agreement, the spring tune-up, the fall tune-up, and the eventual changeout all sit on the same customer record - so when that 12-year-old condenser finally quits, you already have the history and the relationship.
"Closed a $7,500 system replacement because I handed the homeowner a professional estimate before I even packed up my gauges. She said two other companies told her they'd email something 'by end of day.' I won the job in 60 seconds."
- Marcus D., Comfort Air Solutions, Houston TXYes. Speak the unit specs - "3-ton Carrier 14 SEER condenser, 60-foot lineset, new disconnect" - and AI builds separate line items for equipment, labor, and materials at your stored pricing. Adjust anything before sending.
Absolutely. Whether you're quoting a single mini-split install or a full commercial rooftop unit replacement, just speak the scope and your pricing. The AI formats it into a professional, line-itemed estimate either way.
Yes. When you text the estimate link, the customer opens it, reviews the scope, and taps Accept. You get an instant notification so you can order equipment and schedule the install. No printing, no scanning.
Quote it once - "bi-annual tune-up, $149/visit, filter replacement included" - then bill it with recurring invoices instead of re-quoting it every season. Invoice the agreement once, set the cadence (weekly, every 2 weeks, monthly, or quarterly), and FastEstimateMaker generates and sends each period's invoice on its own, with the PDF and pay link attached. It never charges a card and nothing is stored on file, so the homeowner just taps to pay. Pause it, reprice it at renewal, or end it after a set number of invoices - edits only apply to invoices that have not gone out yet. Recurring invoices are included in the $29.99 Solo plan.
Yes, and it is included in the $29.99 Solo plan. When an invoice is paid in full, FastEstimateMaker can automatically text that customer a Google Business Profile review request, right while the house is finally cool and they are glad they called you. You can also send a review link to any customer yourself in one tap. In a trade where the 2 a.m. emergency call goes to whoever has the best rating, that is worth more than any ad.
Yes. Save multiple price lists - Carrier, Trane, Lennox, Goodman - and switch between them per job. Or just speak the brand, model, and your price and the AI fills in the rest.
Yes - your first 3 estimates are free, no credit card required. You can create and send estimates immediately. After your 3rd estimate, unlimited estimates are $29.99/month on the Solo plan. Canvassing is free for 14 days from the first time you open the canvass map.
Not sure what to charge? See our 2026 HVAC service pricing guide for current rates, job benchmarks, and a free pricing calculator, or print the free HVAC price list PDF and keep it in the truck.
Every hour the homeowner waits, they call another contractor. Try FastEstimateMaker free and see what happens when you quote from the garage instead of the office.
Build a real estimate freeNo credit card required. Setup takes 2 minutes.
